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Accounting Technician I/II

Effective: 07/01/08
Range: G-52G-56
Respirator Class: 3

Definition

Perform bookkeeping and accounting duties within the District's accounting system including the areas of accounts payable, accounts receivable, cash receipts, and general ledger; prepare and/or monitor a variety of accounts involving posting, balancing, and preparing reconciliations; perform special assignments as required.

Distingusing Characteristics

Accounting Technician I

This is the entry level class of the Accounting Technician series and is distinguished from the II level by the more limited ability to perform the full range of duties as required within each of the areas comprising the District's accounting system (accounts payable, accounts receivable, cash receipts, and general ledger) without immediate supervision. Although positions in this series are assigned duties which focus primarily on only one of these areas, those at the II level are able to work within all areas of the District's accounting system.

Accounting Technician II

This is the journey level class of the Accounting Technician series and is distinguished from the I level by the ability to perform the full range of duties as required within each of the areas comprising the District's accounting system (accounts payable, accounts receivable, cash receipts, and general ledger). Although positions in this series are assigned duties which focus primarily on only one or two of these areas, those at the II level are able to work within all areas of the District's accounting system. Positions in this class may assist in training less experienced personnel.

Supervision Received and Excercised

Accounting Technician I

  • Receive general supervision from the Controller and functional supervision from the Finance Administrator.
  • May receive technical supervision from higher-level classes in the Accounting Technician series and Accountants.

Accounting Technician II

  • Receive general supervision from the Controller and functional supervision from the Finance Administrator.
  • May exercise technical supervision over lower level classes in Accounting Technician series.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

  • Perform bookkeeping and accounting duties within the District's accounting system including the areas of accounts payable, accounts receivable, cash receipts, general ledger, and federal and state tax forms.
  • Prepare and/or monitor a variety of accounts involving posting, balancing, and preparing reconciliations.
  • Match invoices with supporting documents, verify authorization signatures, forward invoices for departmental signatures and calculate and verify prices.
  • Deal with vendors over the phone regarding statements and invoices; answer any questions or concerns vendors may have regarding payments and related issues.
  • Prepare invoices and resulting warrants during accounts payable cycle; resolve differences between purchase orders and invoices; issue checks; remit payments; balance and distribute check registers; post cash payments made to subsidiaries from cash receipts and check registers.
  • Prepare expenditure packet for Board approval.
  • Assist other functions as required; prepare and monitor the collection of monthly bills for services provided by the District; compile relevant information; follow-up on delinquent accounts.
  • Review and reconcile assigned accounts; prepare audit work papers. Manage petty cash fund; handle disbursements and balancing of the fund.
  • Build and maintain positive relationships with co-workers and the public by providing high levels of customer service.
  • Perform special assignments as requested.
  • Perform related duties as required.

Minimum Qualifications

Accounting Technician I

Knowledge of:

  • Account record-keeping principles, practices, and terminology.
  • Efficient office methods and procedures.
  • English grammar, vocabulary, spelling, and punctuation.

Ability to:

  • On a continuous basis identify invoices, codes, and errors; interpret data; know and understand procedures; and remember processing rules. Intermittently problem solves mismatches between purchase orders and invoices, duplicate payments, and payroll problems; and explain reasons to vendors and employees.
  • Sit at a desk for long periods of time on a continuous basis. Intermittently twist to reach equipment surrounding desk, perform simple grasping and fine manipulation, use telephone, write or use keyboard to communicate through written means, and lift or carry weight of 25 pounds or less.
  • Adhere to good bookkeeping practices and procedures.
  • Operate electric and electronic adding, calculating, and data processing accounting machines.
  • Use a computer.
  • Utilize automated data preparation techniques with daily accounting activities or special informational requests.

Experience and Ecucation:

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

  • Two years of experience in the preparation and processing of accounting documents and maintenance of accounting records.

Education:

  • Equivalent to the completion of the twelfth grade, supplemented by college level courses in bookkeeping and accounting.

Licenses and Certificates

  • May need to possess a valid California Driver's License as required by the position.

Accounting Technician II

In addition to the qualifications for Accounting Technician I:

Minumum Qualifications

Knowledge of:

  • Basic electronic data processing applications.
  • Perform responsible and moderately difficult financial record keeping work.
  • Assist is the preparation of financial statements, analyses, and budget reports.
  • Function in an electronic data processing environment.

Experience and Eduacation

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

  • Three and a half years of experience in the preparation and processing of accounting documents and maintenance of accounting records of which eighteen months are spent in a position comparable to that of the Accounting Technician I class in the District.

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