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Accounting Technician III

Effective: 07/01/08
Range: G-60
Respirator Class: 3

Definition

Perform bookkeeping and accounting duties within the District's accounting system including the areas of accounts payable, accounts receivable, cash receipts, and general ledger; maintain and/or monitor a variety of accounts involving posting, balancing, and preparing reconciliations; perform special assignments as required.

Distinguishing Characteristics

This is the advanced journey level class of the Accounting Technician series and is distinguished from the II level by the greater complexity of assignments and increased independence with which an incumbent is expected to perform assigned responsibilities.

Supervision Received and Excercised

  • Receive general supervision from the Controller and functional supervision from the Finance Administrator.
  • May exercise technical supervision over lower level classes in the Accounting Technician series.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

  • Perform bookkeeping and accounting duties within the District's accounting system including the areas of accounts payable, accounts receivable, cash receipts, and general ledger.
  • Maintain and/or monitor a variety of accounts involving posting, balancing, and preparing reconciliations.
  • Process invoices and resulting checks during the accounts payable cycle; type checks; remit payments; balance and distribute check registers; post cash payments made to subsidiaries from cash receipts and check registers.
  • Deal with vendors over the phone regarding statements and invoices; answer any questions or concerns vendors may have regarding payments and related issues.
  • Prepare and balance cash receipts and bank deposits.
  • Maintain and monitor 457 and 401(a) Plans; coordinate and facilitate meetings between 457/401(a) representative and participants; prepare annual reports; assist employees.
  • Reconcile and/or remit a variety of payments and reports including the electronic transfer of 457 and 401(a) deferred compensation payments.
  • Maintain fixed assets inventory control system; coordinate and conduct annual physical inventory of District assets.
  • Prepare monthly journal entries and assist in the preparation and distribution of monthly financial statements.
  • Prepare tax and fee returns.
  • Manage petty cash fund; handle disbursements and balancing of the fund.
  • Perform delinquent account collection.
  • Reconcile various accounts as assigned.
  • Assist payroll function as required.
  • May train lower level Accounting Technicians.
  • Perform special assignments as requested.
  • Perform related duties as required. 

Minimum Qualifications

Knowledge of:

  • Basic electronic data processing applications.
  • Account record-keeping principles, practices, and terminology.
  • Efficient office methods and procedures.
  • English grammar, vocabulary, spelling, and punctuation.

Ability to:

  • Continuously identify codes, amounts, and signatures; interpret account numbers to be used; problem solve when reviewing unpaid invoices and duplicate payments; and remember office procedures to be followed.
  • Intermittently analyze invoices; know and observe the correct procedures; understand the implications of own actions on larger projects and system; and explain procedures and past actions to other staff.
  • Sit at desk for long periods of time on a continuous basis. Intermittently twist to reach equipment surrounding desk and perform simple grasping and fine manipulation; use telephone, and write or use a keyboard to communicate through written means, and lift or carry weight of 25 pounds or less.
  • Adhere to good bookkeeping practices and procedures.
  • Operate electric and electronic adding, calculating, and data processing accounting machines.
  • Operate a computer.
  • Build and maintain positive relationships with employees and the public by providing high levels of customer service.
  • Perform responsible and moderately difficult financial record-keeping work.
  • Assist in the preparation of financial statements, analyses, and budget reports.
  • Function in an electronic data processing environment.

Experience and Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

  • Five years of experience in the preparation and processing of accounting documents and maintenance of accounting records of which twelve months are spent in a position comparable to that of the Accounting Technician II class in the District.

Education:

  • Equivalent to the completion of the twelfth grade, supplemented by college level courses in bookkeeping and accounting.

Licences and Certificates

  • May need to possess a valid California Driver's License as required by the position.

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