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Director of Administration

Effective: 11/21/03
Range M-20
Respirator Class: 3

Definition

Manage the Administrative Department of the District; assist the General Manager in the overall formulation and administration of District programs and activities in close cooperation with the Board of Directors; perform special managerial duties as required.

Supervision Received and Exercised

  • Receive general direction from the General Manager.
  • Exercise direct and general supervision over division heads, professional, and technical personnel in the Administrative Department.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

  • Manage the Administrative Department of the District which includes Labor Relations and Human Resources; Finance/Accounting and Management Information Systems; Purchasing and Materials Services; Risk Management and Litigation; and Communication Services Divisions.
  • Review regulatory documents and legislation for potential District impact and recommend action.
  • Take an active part in the establishment of District policies, standards, and procedures and assist in long‑range planning.
  • Manage departmental personnel matters including programs, evaluations, promotions, transfers, and disciplinary actions.
  • Conduct departmental staff meetings delegating responsibilities and authority to various personnel and divisions of the department.
  • Coordinate and direct, through subordinate supervisors, all investigations, studies, research, analyses, programs, projects, and operations assigned to the department.
  • Coordinate department work with other departments; promote team work and consensus building.
  • Represent the District in matters of public interest to representatives of other agencies.
  • Represent the District at public and professional meetings and conferences in regard to various District matters including labor and employee relations, safety and risk management and legislation and regulations.
  • Prepare reports and position papers and submit appropriate materials to the General Manager and/or the Board of Directors for necessary action.
  • Oversee the administration of the fiscal affairs of the District including the control of expenditures and investments.
  • Act on behalf of the General Manager when designated.
  • Demonstrate a commitment to recruit, hire, and retain a diverse workforce.
  • Perform related duties as required.

Minimum Qualifications

Knowledge of:

  • Principles and techniques of organization, management, labor relations, personnel administration, budgeting, cost control, and staff development including and understanding the importance of authority, responsibility, accountability, delegation and work in teams.
  • Principles and practices of District’s safety operations and processes including plant protection equipment and fire alarm systems.
  • Principles, practices, and procedures of purchasing and warehousing.
  • Principles, methods, and trends of public human resource administration.
  • Principles and practices of public agency investments, fund accounting, controls and checks and balances, and financial reporting systems.
  • Principles, practices, and trends of public utility management including planning,, budgeting, and capital improvements.
  • Principles, practices, and trends of litigation and risk management and loss control programs.

Ability to:

  • Continuously analyze, interpret, and explain administrative and technical data, problem solve and take action on a wide variety of management and operation issues.
  • Sit at a desk and in meetings for long periods of time on a continuous basis, use telephone and write or use a keyboard to communicate through written means.
  • Manage the work activities of a large and diversified group of professional, technical, and non‑technical employees.
  • Prepare clear and concise reports.
  • Perceive and analyze problems and accurately take effective action.
  • Prepare budgets and control expenditures.
  • Establish and maintain cooperative working relationships in the department and with other departments and divisions of the District and with persons and organizations dealing with the District.
  • Apply management principles and techniques to the solution of various problems.
  • Communicate effectively with all organizational levels and the public.

Experience and Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

  • At least ten years of progressively responsible professional administrative experience including at least six years public agency experience in a management capacity in fiscal and personnel/labor relations.

Education:

  • Equivalent to a bachelor's degree from an accredited college or university, with major work in public or business administration, finance, industrial relations, or a related field. A master's degree in business or public administration or related field is desirable.

Licenses and Certificates

  • Possession of a valid California Driver's License.

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