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Finance Administrator

Effective: 10/18/05
Range S-78
Respirator Class: 3

Definition

Supervise daily work activities within the Finance and Accounting Section including accounts payable, accounts receivable, cash receipts, payroll, general ledger, and investments; prepare monthly financial statements; reconcile accounts; prepare special reports and analyses as required.

Supervision Received and Exercised

  • Receive direction from the Controller.
  • Exercise functional supervision over the Accountants, Payroll Technician, and personnel in the Accounting Technician series. May exercise functional supervision over the Finance, Accounting and MIS Division in the absence of the Controller.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

  • Review and approve documents produced from the daily work activities within the Finance and Accounting section including accounts payable, accounts receivable, cash receipts, payroll, general ledger, investments, capital and fixed asset accounting, and bond financing. 
  • Control, direct, and participate in the preparation of monthly financial statements and account reconciliations; oversee the compilation and preparation of the monthly financial report; prepare detailed work plans and schedules.
  • Oversee organization and retention of all accounting records.
  • Supervise the preparation of two-year cash flow analysis and weekly cash flow and investment instructions; oversee the District’s Ten-Year Financial Planning process.
  • Responsible for the accounting applications within the District’s data processing system; order and maintain system upgrades and improvements.
  • Direct and participate in the preparation of work papers for the District's independent auditors and act as liaison between the District and auditing firm.
  • Review and analyze accounting operations and systems; implement new or revised systems and procedures as appropriate.
  • Document and update procedures in Accounting manual.
  • Direct and take lead role in the preparation of equipment and operations and maintenance budgets.
  • Plan and coordinate annual operating budgets and annual financial planning process.
  • Prepare special reports and analyses as requested, including the State Controller Report and Comprehensive Annual Financial Report (CAFR).
  • Stay current on changes in Accounting rules and laws as they relate to public agencies.
  • Perform related duties as required.

Minimum Qualifications

Knowledge of:

  • Municipal accounting principles and practices.
  • Enterprise fund accounting procedures.
  • Budget preparation principles.
  • Basic electronic data processing applications.
  • Supervisory principles, practices, and techniques.
  • Safety hazards and appropriate precautions applicable to work assignments.

Ability to:

  • On a continuous basis know the District's policies and accounting procedures; problem solve the need for new procedures and determine staff coverage, and understand generally accepted accounting principles and enterprise accounting.
  • Intermittently analyze work papers, reconciliations, and financial statements; identify problems or mistakes; interpret various laws and regulations for payroll functions; observe and document performance of staff; recommend disciplinary actions; produce checklists for annual journal entries; and explain tasks to employees.
  • Sit at desk and in meetings for long periods of time on a continuous basis. Intermittently twist to reach equipment surrounding desk, use telephone, write or use a keyboard to communicate through written means, and lift or carry weight of 10 pounds or less.
  • Train and supervise assigned personnel.
  • Apply sound accounting procedures to facilitate fiscal control and analysis.
  • Analyze financial systems, operations, and data; develop sound conclusions and appropriate courses of action.
  • Understand and function in an electronic data processing environment.
  • Communicate clearly and concisely, both orally and in writing.

Experience and Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

  • Three years of experience in a progressively more responsible professional accounting position and/or auditing capacity, of which two years involve experience in municipal fund accounting and supervision.

Education:

  • Equivalent to a bachelor's degree from an accredited college or university with major study in accounting.

Licenses and Certificates

  • May need to possess a valid California Driver's License as required by the position.
  • C.P.A. or C.M.A. is desirable, but not required.

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