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Materials Coordinator

Effective:O7/01/08
Range: G-57
Respirator Class: 3

Definition

Receive, store, deliver, and issue supplies and equipment; maintain adequate stock levels and inventory records on all goods; serve as an information source to District personnel regarding materials operations and various equipment and mechanical parts stocked and requested.

Distinguishing Characteristics

This is the journey level class in the Materials Coordinator series and is distinguished by the ability to perform all but the more complex duties independently with only occasional instruction or assistance, and the possession of a working knowledge of relevant policies and procedures unique to the District. Positions in this class are distinguished from the Senior level in that purchasing duties are not normally handled at the Materials Coordinator level.

Supervision Received and Exercised

  • Receive general supervision from the Materials Services Supervisor.

Examples of Essential Duties

Duties may include, but are not limited to, the following:

  • Receive, categorize, store, issue and deliver supplies and equipment.
  • Operate all electronic equipment, such as computers, bar coding scanners, etc., as necessary for efficient operation of the materials control function.
  • Check receiving notices against purchase orders for discrepancies in terms of order; submit appropriate information to the appropriate Buyer.
  • Operate forklifts and other equipment to pick up and deliver freight.
  • Provide information to District personnel regarding materials, equipment, and parts stocked in the materials building.
  • Maintain adequate stock levels and inventory records on all goods.
  • Perform inventory cycle counts.
  • Maintain detailed files of open and closed purchase orders at the Materials Control Building.
  • Assist Buyers and Senior Materials Coordinator as required with specifications and provide general information on mechanical parts and equipment.
  • Perform related duties as required.

Minimum Qualifications

Knowledge of:

  • Warehousing and inventory methods and procedures.
  • Operation and maintenance of stockroom equipment.
  • Operation of electronic equipment, including computer, bar coding scanner, etc
  • Safety hazards and appropriate precautions applicable to work assignments.

Ability to:

  • On a continuous basis identify freight and problem solve emergencies. Intermittently identify parts, know status of stock items, remember stock locations, and understand duties.
  • Sit at desk doing computer entry and move around the materials building to find and gather requested stock items on a continuous basis. Intermittently stand to check in freight; bend to load and unload trucks and open boxes; reach above and below shoulder to stock supplies; identify parts; perform simple and power grasping, pushing and pulling; use feet to operate forklift and other equipment; lift or carry weight of 50 pounds or less; use telephone, and write or use a keyboard to communicate through written means.
  • Learn the nomenclature, grades, and classification of a variety of supplies and materials common to the District.
  • Learn the District purchasing and materials procedures and techniques.
  • Operate safely various types of equipment and tools.
  • Perform heavy manual work in lifting and moving stock.
  • Maintain records and perform arithmetic calculations.
  • Build and maintain positive relationships with employees and the public by providing high levels of customer service.
  • Learn and observe all appropriate safety precautions as required by the District including, but not limited to, Cal/OSHA General Industry Safety Orders, the District's Respiratory Program, and District Safety Directives.

Experience and Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

  • One year of experience in storekeeping or a closely related area.

Education:

  • Equivalent to the completion of the twelfth grade.

Licenses and Certificates

  • Possession of a valid California Driver's license.

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