Materials Services Supervisor
Respirator Class: 3
Purchases materials, supplies, equipment, and services for the District, including those required for spare parts stock inventory. Receives, stores, and issues supplies and equipment; determines, obtains, and maintains adequate levels of stock; maintains inventory records on all stock goods; performs supervision; plans daily work assignments; and provides training and instruction as required.
The Materials Services Supervisor supports all District internal customers by planning, coordinating, and supervising the availability of needed goods. Works closely and proactively with all internal customers to ensure high customer satisfaction through the timely availability of goods and aggressive cost containment. It is distinguished from the Senior Materials Coordinator by having supervisory responsibilities within the materials unit, performing personnel administrative duties, is responsible for performing the purchasing function, and managing the materials inventory and supplier inventory support functions. This class is responsible for ensuring that inventoried goods associated with scheduled and non-scheduled maintenance are available when needed from either the District’s inventory system or from contract suppliers= stock.
Supervision Received and Exercised
- Receive general direction from the Purchasing and Materials Manager.
- Exercise direct supervision or technical supervision over lower level positions in the Division.
Examples of Essential Duties
Duties may include, but are not limited to, the following:
- Assume supervisory responsibility within the work unit; plan work assignments; provide instruction and direction as required; and work with the internal customers to resolve problems.
- Assume responsibility for inventory control systems and the purchasing of materials, supplies, equipment, and services necessary to maintain adequate stock and stock levels and to support the maintenance activities of the District.
- Provide District management with appropriate inventory and usage reports.
- Manage the cycle count process or program.
- Ensure cost effective management of materials supply function.
- Assume responsibility for buying, receiving, categorizing, storing, and issuing goods, and maintaining inventory records.
- Recognize the recipients of material supply service as customers and endeavor to supply the highest level of customer service.
- Provide information to District personnel regarding cost effective purchasing and materials practices, procedures, and standards.
- Provide information to District personnel regarding materials, equipment, and spare parts stocked in the Materials building.
- Operate all mechanical and electronic equipment that is necessary for the efficient operation of the Materials building.
- Contact suppliers to obtain competitive price, determine availability, terms, and delivery schedules.
- Supervise and report the sale of obsolete and surplus items.
- Train, coach, and motivate Materials Services staff as required.
- Manage, as required, the Purchasing and Materials Division in the absence of the Purchasing and Materials Manager.
- Perform related duties as required.
- Supply chain management concepts, including inventory and warehousing methods, systems, and procedures.
- Purchasing principles, procedures, and practices.
- Types of supplies, materials, and equipment commonly used by wastewater treatment districts, including terminology and nomenclature.
- Computerized perpetual inventory, bar coding, and purchasing systems; word processing and spreadsheet software applications.
- Principles and practices of supervision.
- Safety hazards and appropriate precautions applicable to work assignments.
- Continuously analyze operating procedures and to obtain the concurrence of the parties affected by the necessary changes; problem solve in coordination with internal customers and suppliers; and understand the inventory system and maintain adequate stock levels. Intermittently explain to other employees the process of requisitioning materials and services and the applicable internal procedures.
- Sit at a desk and in meetings and move around materials building for long periods of time on a continuous basis. Intermittently bend to open boxes; reach above and below shoulder to stock supplies; perform simple and power grasping, pushing and pulling; use feet to operate forklift and other equipment; use telephone, office equipment, bar coding scanners, and computer to process work and to communicate. May be required to communicate via mobile communication device.
- Interpret and administer ordinances, rules, and regulations affecting the Division’s operations.
- Deal effectively with suppliers, employees, and other professionals in situations requiring judgment, tact, and firmness.
- Work effectively with Purchasing staff and other District employees.
- Perform heavy manual work in lifting and moving stock.
- Train and supervise assigned personnel.
- Demonstrate the ability to lead change by working collaboratively with staff, supervisors, management, and suppliers.
- Listen effectively and communicate clearly and concisely, both orally and in writing.
Experience and Education
Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:
- Eighteen months of experience comparable to that of the Senior Materials Coordinator or Senior Buyer classes in the District.
- Five years of progressively responsible experience in large-scale governmental utility or industrial supply chain management for equipment maintenance including experience with managing perpetual computerized inventory systems and purchase order/contract issuance and administration.
- Experience in process improvement techniques, TQM, Work Redesign, or similar activities desirable.
- Equivalent to completion of the twelfth grade, supplemented by substantial training or course work in procurement, business administration or a closely related field. A bachelor’s degree in business administration or a closely related field is desirable.
Licenses and Certificates
- Possession of a valid California Driver’s license.
- A Certified Purchasing Manager, C.P.M. or Accredited Purchasing Practitioners, A.P.P. designation is desirable.
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