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Public Information And Graphics Supervisor

Effective: 10/18/05
Range S-72
Respirator Class: 3

Definition

Assist in supervising staff, planning, organizing and coordinating a District public information program; advise and assist Communication Services Manager in public information activities; and perform a variety of technical tasks relative to assigned areas of responsibility.

Supervision Received and Exercised

  • Receive general direction from the Communication Services Manager. May receive specific requests from other management employees.
  • Exercise general and direct supervision over assigned Communication Services staff.
  • Exercise technical and functional supervision over out-sourced Reprographics Services Center.

Examples of Essential Duties

  • Supervise Communication Services staff.
  • Manage in-house print facility operations; provide supervision of outside contractor staff providing print, photocopier, mail delivery services; conduct operation reviews; administer contract and negotiate contract amendments; conduct interviews for printing services, prepare proposals, make recommendations for selecting outside printing facility contractors.
  • Recommend and assist in the implementation of goals and objectives; receive and act upon requests for service from various District Departments and Divisions; establish schedules, evaluate and recommend methods and products for various communication projects and services; develop and implement procedures.
  • Plan, prioritize, assign, supervise and review work of staff involved in professional communication services activities.
  • Direct and participate in the development and creation of internal and external publications, presentations, displays, and education materials; implement, develop, and maintain the District’s external Internet website; implement, develop, and maintain the District’s internal Intranet website.
  • Participate in budget preparation and administration; prepare cost estimates with justifications for resources; monitor expenditures; maintain charge back system.
  • Perform related duties as required.
  • Assist media representatives covering District-sponsored events.
  • Assist in planning, arranging and participating in tours of District facilities by various groups.
  • Make presentations as needed and provide support to other District employees on their presentations to schools, clubs, and various civic and service organizations.
  • Explain desired typography, illustrations, layout, and other requirements to printers, art services, and others in the graphic arts field.

Minimum Qualifications

Knowledge of:

  • English grammar, spelling, punctuation, and vocabulary; editorial styles; and English composition.
  • Equipment, tools, methods and materials used in preparing, presenting and disseminating communication products and services.
  • Web technologies, principles, and methods for managing and deploying electronic information and graphics.
  • Graphic arts, layouts, and printing methods, materials, and terminology; techniques of working with the public on an individual or group basis. 
  • Microcomputer software programs for drawing, photographic editing, page layout, and webpage creation; and Macintosh computer systems and operations.

Ability to:

  • Continuously analyze budgets and all back charges; plan and implement projects; understand and interpret complex technical information; know the organization's editorial style; problem solve through supervision and decision making; manage multiple projects with tight deadlines and production schedules; work with outside vendors; explain District procedures when supervising or serving customers.
  • Intermittently analyze computer malfunctions; identify computer related problems; understand relationship between printing problems and their impact on design; explain design ideas during presentations; and train others in computer operations.
  • Sit at desk and in meetings for long periods of time on a continuous basis; use telephone, and write or use a keyboard to communicate through written means; lift or carry weight of 25 pounds or less; perform simple grasping and fine manipulation; manipulate fine details when laying out graphics; and visit print and graphics shop in person to monitor work.
  • Prepare detailed, print-ready digital art files; problem solve publication, presentation design, and outside computer service problems; perform press-checks on outside printing projects; and implement related procedures (filing, computer operations, project status, storage of displays and display materials, etc.).
  • Analyze print facility, photocopier, and mail-delivery operations; problem solves operation and customer service problems.
  • Plan, produce, implement, and maintain electronic data on public Internet website and the employee Intranet website.
  • Design and publish effective publications.
  • Transpose ideas and thoughts onto paper or computer screen graphically.
  • Develop concepts and produce special graphics as assigned.
  • Use and care for computer and graphics instruments and equipment.
  • Operate a variety of reprographic equipment.
  • Prepare, evaluate, and disseminate public information.
  • Apply the principles, techniques, and methods of public information and community relations.
  • Work on several concurrent assignments under time pressures and critical deadlines.
  • Develop and maintain effective working relationships with various District personnel, community groups, business leaders, and governmental representatives.

Experience and Education

Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be:

Experience:

  • Three years of progressively responsible experience in the preparation and dissemination of information regarding the activities of a private corporation or public agency.

Education:

  • Equivalent to a bachelor's degree from an accredited college or university with major course work in public relations, journalism, English, public administration, or a closely related field.

Licenses and Certificates

  • Possession of a valid California Driver's License.

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